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DBS Online application now available to Coaches

The National Ice Skating Association (NISA) have contracted CRVS, to assist you in obtaining your DBS check. CRVS will provide you with the expertise and administrative support to guide you through the whole Disclosure application process. This will start from your initial registration with our service and continue through the entire process to the Disclosure outcome, ensuring that at all stages the DBS Policy and Codes of Practice are strictly adhered to 
There are 3 stages of the application process which must be followed:

Stage One: Online Application

Please complete your online DBS application by using this link and clicking ‘Start Application’ in the orange box.

You will be asked to enter the following information:

Organisation Reference: NISA
Password: NISA2013

The application form is a simple, 5 step process. Please follow the on screen instructions and complete all the fields provided. 
Mandatory fields are denoted by (*)

Stage Two: Payment

At the point of entering your application online you will be prompted to make this payment online via our secure Sagepay system. The total cost of your application will be £54.20. This includes the cost of the DBS Disclosure and Security Watchdog’s administration fee.

Failure to make payment will result in your application not being submitted 

Once the details within the form have been submitted electronically you may then print off the verification form (see attached document) – this then should be taken to the post office for ID verification (as with previous applications) – the procedure does not come through the NISA office at all throughout the process.

Stage Three: Identification Verification

In line with the DBS Code of Practice all applicants requiring a DBS check must have their identity verified.

Attached below is an ID Checking Service form which allows you have your identification checked as well as a list of the acceptable ID to take with you. The Post Office charge £10.50 over the counter to use this service.

You will need to take:

  • Three items of original ID to the Post Office
  • A good quality photocopy of each document
  • A pre-addressed envelope addressed to:

Security Watchdog (NISA)
Cross & Pillory House

Cross & Pillory Lane

Alton

Hamsphire

GU34 1HL

 

(If an applicant would prefer after post office verification they may scan the documents through to dbs.enquiries@capita.co.uk directly instead of posting).

 

It is ESSENTIAL that at least one proof of identification is from Group 1, and that at least one of the pieces of identification used shows your current address (please see the enclosed/attached “table of acceptable documents” for a full list of acceptable identification). Please note that the post office no longer accepts the Birth, Marriage & Death certificates due to crown copyright regulations. 
If you fail to take the appropriate identification, as advised, Security Watchdog will not be able to process your application.

The Post Office will:

  • Check your original documents against your photocopies
  • Certify each copy as a true likeness of the original
  • Visit Post Office Website << once selected, select (identity & licences and tick CRB & ID verification)

You will need to:

  • Use the pre-addressed envelope you have to post the photocopies to the Security Watchdog office (address above).

Previously NISA was sent a copy of the completed record however this is now no longer available through the online system and there will be only one copy sent to the applicant. It will then be the responsibility of the applicant to forward a copy of the completed certificate to the NISA office. All completed documents should be sent to Lisa Burnell and marked as Private & Confidential.

Once this has been completed, it will last for a further 3 years before needing to be updated again. DBS’s do not carry a pre-determined period of validity because a conviction or other matter could be recorded against the subject of the Disclosure at any time after it is issued, therefore we ask these to be updated after 3 years from the date of issue as is good practice to do so particularly given the area of field that they work in.

For further information an Applicant PDF guide is available and also there is an additional Applicant Video Tutorial.

If you require further advice or information, please do not hesitate to contact us on 01420 558 752.